Privacy Policy

Privacy Policy

This privacy policy explains how the Co-production Network for Wales uses personal information collected through our website and what cookies we use.

What information do we store?

If you register as a member or sign up for events, newsletters or publications on the site, we may ask you for personal information such as your name, email address, occupation and other contact details.

For organisational members and network partners we will collect and store data on the organisation as well as a named person, who will act as the primary contact person, and co-production champions.

We may record your activity and preferences when visiting the sites (see below on cookies). If you post information through the site, we may also store and monitor this information.

What do we do with this information?

We will use your personal information to operate the site, to send you newsletters and other information which may be relevant to you. We may also use your information to carry out analysis and research to improve our communications with you, to prevent and detect fraud and abuse, and to protect other users.

Please ensure that your personal details are up-to-date, if you are an individual member of the Network you can update your information via the members’ area. Please get consent first before giving us anyone else’s information.

Want to unsubscribe?

If you no longer want to receive communications from us, please click the unsubscribe link on any email from us or, where available, change the preferences on your account. You can choose to close your account, and no longer be a member of the Co-production Network for Wales, at any time – this can be done through the online system or by contacting [email protected]. If you the contact person, or Co-pro Champion, for a member organisation please contact us directly: [email protected].

Who else can access your information?

The Co-production Network for Wales membership database is held on UK-only servers. However, we may share your information with companies who help us to operate this site and to organise events and other activities (Amazon Web Services, beamazingtoday, Compucorp, Google Workspace (part of Google Cloud)helm, MailChimp, MadMimi, Tribe, Zoom). As such, some of your information may be stored outside of countries in the European Economic Area (EEA) where data protection laws are not the same as in the EEA; this is due to the design of servers where file systems are replicated between data centres that are spread across a wide geographical area for increased resilience.

Comments or event submissions will be viewable by the public; please be careful when disclosing personal information which may identify you or anyone else. We are not responsible for the protection or security of information which you post in public areas.

We may disclose your personal information if required by law, or to protect or defend ourselves or others against illegal or harmful activities, or as part of a reorganisation or restructuring.

How do we use cookies?

This site contains cookies. Cookies are small text files that are placed on your computer by websites you visit. They are widely used to make websites work, or work more efficiently, as well as to provide information to site owners. Most web browsers allow some control of most cookies through browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them visit

This site uses cookies that are required to enable you to move around the site or to provide certain basic features, such as logging into secure areas.

The site also uses performance cookies which collect information about how you use the site, such as how you are referred to it and how long you stay on certain pages. This information is aggregated and therefore anonymous and is only used to improve the performance of the site.


We take security very seriously and take steps to protect your personal information and follow procedures designed to minimise unauthorised access or disclosure of your information. However, we can’t guarantee to eliminate all risk of misuse. If you have a password for an account on this site, please keep this safe and don’t share it with anyone else. You are responsible for all activity on your account and must contact us immediately if you are aware of any unauthorised use of your password or other security breach.


You are legally entitled to know what personal information we hold about you and how that information is processed. If you would like to know what information we hold about you, please write to us: [email protected] We will ask you for proof of identity. We will not charge a fee for this unless the request is manifestly unfounded or excessive in which case we may charge a “reasonable fee” for the administrative costs of complying with the request.