Privacy Policy

This privacy policy explains how the Co-production Network for Wales uses personal information collected through our website and what we use cookies for.

What information do we store?

When you sign up for the monthly newsletters, or register as an individual member, we ask you for personal information such as your name and email address, and some other details such as occupation, region, etc.

For organisational members signing up team members as champions, we collect data about the organisation, a primary contact, a finance contact, and the nominated co-production champions.

If you post information to the site (for example, submitting an event for the calendar), we also store and monitor this information.

Finally, we use cookies to record your activity and preferences when visiting the website (see section below on cookies). 

What do we do with this information?

We use your personal information to operate the site, and to send you newsletters and other information which is relevant to the level of interaction you have selected (individual or team membership). 

We may also use this information to carry out analysis and research to improve our communications, to prevent and detect fraud and abuse, and to protect other users.

Want to unsubscribe?

If you no longer want to receive communications from us, please click the unsubscribe link on any of our emails. 

You can choose to no longer be a member of the Co-production Network for Wales, at any time – please contact [email protected] and we will remove your details from our system.

Who else can access your information?

The Co-production Network for Wales membership database is held on servers in the UK and Europe. However, companies who help us to operate this website, send out communications, and organise events may have access to your information in the course of these activities (SiteGround hosting, Google Workspace, Eventbrite, MadMimi, Tribe, Zoom, Microsoft Teams). As such, some of your information may be stored in other countries outside of Europe where data protection laws are not the same; this is due to the design of servers where file systems are replicated between data centres that are spread across a wide geographical area for increased resilience.

Comments on the Tribe community space will be viewable by other members and champions. Event submissions for the calendar will be viewable by the public. Please be careful when disclosing any personal information. We are not responsible for the protection or security of information which you post in public areas.

We may disclose your personal information if required by law, or to protect or defend ourselves or others against illegal or harmful activities.

How do we use cookies?

This site contains cookies. Cookies are small text files that are placed on your computer by websites you visit. They are widely used to make websites work, or work more efficiently, as well as to provide information to site owners. Most web browsers allow some control of most cookies through browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them visit AboutCookies.org.uk.

This site uses cookies that are required to enable you to move around the site. It also uses performance cookies which collect information about how you use the site, such as how you are referred to it, and how long you stay on certain pages. This information is aggregated and therefore anonymous and is only used to improve the performance of the site.

Security

We take security very seriously and take steps to protect your personal information and follow procedures designed to minimise unauthorised access or disclosure of your information. However, we can’t guarantee to eliminate all risk of misuse.  

You are legally entitled to know what personal information we hold about you and how that information is processed. If you would like to know what information we hold about you, please write to us: [email protected]. We will ask you for proof of identity. We will not charge a fee for this unless the request is manifestly unfounded or excessive in which case we may charge a “reasonable fee” for the administrative costs of complying with the request.

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